Give schools, education departments and purchasing teams the visibility and controls they need to quote, approve, save and place orders across multiple users and locations.
Standard consumer storefronts fail to meet the strict budget requirements of educational organizations. Pocketknife solves these problems with custom approval flows, unified systems, and easy ordering.
Orchestrate complex order routing and catalog management across multiple brands and ERP systems behind a unified Shopify store.
Enable schools and departments to manage multiple buyers under one consolidated customer account structure.
Route transactions to department heads or purchasing managers automatically when school-specific budget limits are met.
Let educational buyers build baskets, request formal quotes, and easily convert approved PDFs into live shop orders.
Support high-volume stock ups and recurring deliveries of classroom materials, sports equipment, and administrative supplies.
Allow teachers and staff to build collaborative wish lists, classroom registries, and share saved carts across departments.
Support professional procurement workflows including PO checkout, credit terms, and live cXML punchout integrations.
Provide institutional accounts with negotiated district contract rates, volume pricing, and custom-tailored product catalogs.
Empower institutional administrative staff to retrieve historic statements, tax invoices, and order documentation on demand.
A single unified integration layer to manage every stage of your institutional B2B commerce lifecycle on Shopify.
Organise parent educational departments, individual district hubs, schools, and local branches under a single main account.
Define custom purchaser roles, spending thresholds, and access keys for teachers, administration, and finance staff.
Enable educational sales reps to log in on behalf of specific schools to draft quotes, verify contracts, or place orders.
Automate multi-tier budget routing. Let staff request formal quotes and forward large carts to purchasing managers for approval.
Allow departmental staff to build collaborative carts and share curated materials lists across classrooms before purchasing.
Enable staff to save classroom essentials, curriculum books, and equipment to active registries for future funding cycles.
Schedule deliveries of standard materials, art supplies, or cleaning consumables automatically based on school term calendars.
Deliver negotiated district rates, special department pricing tables, and contract-specific volume discount scales on login.
Facilitate high-volume institutional orders. Allow quick order entries by SKU or fast spreadsheet uploads for large school orders.
Reduce admin emails. Give school bursars and accountants 24/7 access to download past statements, invoices, and payment receipts.
Connect directly to external educational procurement platforms, enabling buyers to punch out to Shopify and sync cart data.
Synchronise inventory levels, price groups, PO status logs, and tax data in real time between Shopify and your underlying ERP.
A transparent bridge between your storefront buyer and back-office ERP records.
“Pipelabs product, Pocketknife played a key role in orchestrating workflows between Shopify, ERP systems and the broader commerce ecosystem, enabling scalable architecture, omnichannel inventory visibility and multi-brand flexibility. Pipelabs supported complex sales representative workflows during high-volume B2B sales periods, like Modern Star's annual Toy Fair sales event. This event was a high-volume B2B ordering period representing approximately 50% of the company’s annual revenue.”
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